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North Carolina College Personnel Association Records

Filing title: 
North Carolina College Personnel Association Records

Inventory of the North Carolina College Personnel Association records
MS0159

Summary Information

Repository
J. Murrey Atkins Library Special Collections, UNC Charlotte
Creator
North Carolina College Personnel Association.
Title
North Carolina College Personnel Association records
ID
MS0159
Date [inclusive]
1965-2008
Extent
6.0 Linear feet
Language
English
Abstract
The records of the North Carolina College Personnel Association includes annual conference materials, bylaws, correspondence, financial material, membership information, minutes and reports, since its inception in 1966. Additions to the collections are periodically made as newer records become available.

Preferred Citation note

North Carolina College Personnel Association Records. J. Murrey Atkins Library Special Collections, University of North Carolina at Charlotte.

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Biographical/Historical note

The North Carolina College Personnel Association started in 1966 as a division of the North Carolina Personnel Guidance Association. The NCPGA would later change its name to the North Carolina Association for Counseling and Development. Over the years this division grew and defined its interests and in 1989 decided to begin the process of breaking away from its parent organization. The NCCPA formed the Transitions Committee that year and by 1993, the break was complete. The NCCPA maintained its connections with the American College Personnel Association (the ACPA). The NCCPA typically meets twice a year, in the spring and fall, to discuss issues important to the organization and its members. The NCCPA has always been a rather small organization, whose membership has been a couple of hundred members. The goals of the NCCPA have been to ‘increase diversity in membership and leadership, be a professionally current and active organization, be fiscally responsible and cognizant of its members’ financial resources, be committed to product, process and people, and to enrich the profession.’ Periodically, the NCCPA collaborates with other professional organizations in hosting special training seminars or conventions.

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Scope and Contents note

The NCCPA donated its first set of records to the UNC Charlotte Special Collections in 1993 and made a number of additions since then. Randy Penninger did the initial processing and James Kusik did more work on the collection at a later time. After Kusik’s work more materials came in (about two record center boxes), but these records were never integrated into the collection until March of 2008. Integrating this accession into the collection necessitated the complete re-processing of the collection. During reprocessing the collection was divided into series (according to the organization); which in turn were subdivided into subseries—a process that completely re-arranged the order of the collection. By the end of the March 2008 reprocessing, the collection was restored to the order that reflected the structure of the organization. Organizations like the NCCPA typically have documentation about its founding; such as annual reports, bylaws, a mission statement, and strategic goals. In addition to these administrative records, the NCCPA also has several different committees and the minutes that they developed. There are also newsletters, minutes of the governing board, and a large volume of material developed while planning their semi-annual conferences. Records such as these make up the bulk of the collection. Note that records concerning the executive board can be found in a subseries identified by that title and another one located in the committee subseries, entitled “Committees: Executive Committee.” The governing body was usually called the “Executive Committee” in the NCCPA’s early years, but later was more frequently called the “Executive Board.” The researcher should check both series of the collection to be thorough.

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Arrangement note

This collection is divided into six series, which in turn, are divided into subseries. Series I contains the records of the American College Personnel Association (the ACPA), series II contains records of the North Carolina Association of Colleges and Universities (NCACU), series III contains the records of the North Carolina Association for Counseling and Development (NCACD), series IV contains records of the North Carolina College Personnel Association (NCCPA), series V contains plaques awarded by the APCA to the NCCPA, and series VI consists of photographs of NCCPA events (mostly bi-annual meetings). Series IV contains the bulk of documentation in this collection, and is subdivided into sub-series and sub-sub-series.

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Administrative Information

Publication Information

J. Murrey Atkins Library Special Collections, UNC Charlotte 1993

9201 University City Blvd.
Charlotte, NC, 28223
704-687-1170
spec-coll@uncc.edu

Revision Description

Finding aid revised by Randy Penninger 1995; James Kusik in 2002; Robert A. McInnes in 2008 1995, 2002, 2008

Conditions Governing Access note

Collection is open for research.

Conditions Governing Use note

Some material may be copyrighted or restricted. It is the patron's obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.

Immediate Source of Acquisition note

Gifts of the NCCPA, made by Jody Harpster, 1991 and 1995.

Processing Information note

Processed by Randy Penninger, 1993, 1995; James Kusik, 2002; Robert A. McInnes, 2008.

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Related Materials

Related Archival Materials note

North Carolina Counseling Records (Mss 103).

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Controlled Access Headings

Corporate Name(s)

  • North Carolina College Personnel Association. -- Archives

Subject(s)

  • Education, Higher--North Carolina
  • Education--North Carolina
  • Education--North Carolina--Societies, etc.

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Bibliography

Sources: The North Carolina College Personnel Association records, Mss 159, UNC Charlotte Library.

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Collection Inventory

Series I. American College Personnel Association (ACPA)

Box Folder

Annual Reports 1988-1995

1 1

Annual Reports 2002-2003

1 2

Annual Surveys 1989-1996

1 3

Grant Information circa 1980-1996

1 4

Miscellaneous 1987-1997

1 5

Outstanding State Division Awards

1 6

Policy and Procedure Manual (Draft) 1996

1 7

Policy and Procedure Manual 1997

1 8

State Division Leader Handbook circa 1995-1996

1 9

State Division Leader Handbook 1996

1 10

State Division Leader Newsletters 1996-1997

1 11

State and International Handbook 1997

1 12

Strategic Plan 2002

1 13

Summer Leadership Meeting 1997

1 14

Summer Leadership Meeting 2001

1 15

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Series II. North Carolina Association of Colleges and Universities (NCACU) 1966

Box
2
Folder
1

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Series III. North Carolina Association for Counseling and Development (NCACD) 1987-1993

Box Folder

Correspondence/memoranda

2 2

Miscellaneous

2 3

Newsletters 1987-1988

2 4

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Series IV. North Carolina College Personnel Association (NCCPA) 1987

Administrative records

Box Folder

Annual Reports 1988-1989

3 1

Bylaws 1966-2001 (see also Bylaws Committee, below)

3 2

Goals, Objectives, Vision, Strategic Plan 1987-1995

3 3

Mission Statement 1988

3 4
Box Folder

Archives

3 5

Brochure

3 6

Charge Session 2002

3 7

Coffee House Event 2002

3 8

Committees

3 9
Box Folder

Administrative Personnel Committee 2002

3 10

Administrative Personnel Committee 2004

3 11

Awards Committee 1985-2003

3 12

Bylaws Committee undated

Scope and Contents note

(see also Admin. Records—Bylaws, above)

3 13

Conference Committee 1999-2003

3 14-16

Conference Committee 2000-2002

3 17

Executive Committee 1984

Scope and Contents note

(see also Executive Board, below)

3 18

Graduate Students & New Professionals

3 19

Institute Planning Committee 1989-

3 20

Job Placement Committee 1987-

3 21

Membership Committee 1985

3 22
Box Folder

Membership surveys 1994-2003

Scope and Contents note

(See also Membership Directories, below)

3 23

Members-at-Large Committee

3 24

Multicultural Committee 1989-

3 25

Nominations and Elections Committee 1988-

3 27

Outreach & Advocacy, Committee 2001-2002

3 27

Professional Development Committee 1985-

3 28

Strategic Planning Committee 1991-1992

3 29

Transition Committee 1989-1993

3

Conferences 1983-1986

3 31

Conferences 1987-1988

3 32

Conferences 1989-1991

3 33

Conferences 1992 Spring VHS tapes

3 35Conferences

Conferences 1993

3 36

Conferences 1994

3 37

Conferences 1995

3 38

Conferences 1996

3 39

Conferences 1996

3 40

Conferences 1997

3 41

Conferences 1998

3 42

Conferences 1998 Fall

4 1

Conferences 1999 Spring

4 2

Conferences 1999 Fall

4 3

Conferences 1999 Fall

4 4

Conferences 1999 Fall

4 5

Conferences 2000 Spring

4 6

Conferences 2000 Spring

4 7

Conferences 2001

4 8

Conferences 2002 Spring

4 9

Conferences 2002 Fall

4 10

Conferences 2004

4 11

Conferences 2006

4 12

Correspondence 1968, 1986-1991, 1996, 2003-2004

4 13

Correspondence, note dates

4 14

Executive Board 1985-2003

4 15
Box Folder

Manuals 1992-1993

4 16

Manuals 1997-1998

4 17

Manuals 1997-1998

4 18

Manuals 1999-2000

4 19

Manuals 2000-2001

4 20

Manuals 2001-2002

4 21

Manuals 2002-2003

4 22

Manuals 2003-2004

4 23

Manuals 2004-2005

4 24

Manuals 2004-2005

4 25

Manuals 2005-2006

4 26

Manuals 2006-2007

4 27

Manuals

4 28

Manuals 2006-2007

4 29

Minutes 1984-1988

5 1

Minutes 1989

5 2

Minutes 1990-1993

5 3

Minutes 1994-1995

5 4

Minutes 1996-1997

5 5

Minutes 1998-2003

5 6

Financial—Treasurer’s Report 2001-2002

5 7

Financial—Treasurer’s Report 2002-2003

5 9

Financial—Treasurer’s Report 2004-2005

Scope and Contents note

Monthly statements

5 10

Financial—Treasurer’s Report 2004-2005

Scope and Contents note

Bank statements

5 11

Financial—Treasurer’s Report: Expenditures (1 of 2) 2004-2005

5 12

Financial—Treasurer’s Report: Expenditures (2 of 2) 2004-2005

5 13

Financial—Treasurer’s Report 2004-2005

Scope and Contents note

Deposits

5 14

Financial—Treasurer’s Report 2004-2005

Scope and Contents note

Conference budgets

5 15

Financial—Treasurer’s Report 2005-2006

Scope and Contents note

Monthly statements

5 16

Financial—Treasurer’s Report 2005-2006

Scope and Contents note

Bank statements

5 17

Financial—Treasurer’s Report 2005-2006

Scope and Contents note

Expenditures

5 18

Financial—Treasurer’s Report 2005-2006

Scope and Contents note

Deposits

5 19

Financial—Treasurer’s Report 2005-2006

Scope and Contents note

Conference budgets

5 20

FYE Consortium 1999-2002

5 21

History file

Scope and Contents note

(see also Silver Anniversary Celebration below)

5 22

LEAD Conferences 1997-2005

5 23

LEAD undated

5 24

Logos

5 25

Membership directories 1985-1989

Scope and Contents note

(see also Committees—Membership, above)

5 26

Membership directories 1991-1995

Box Folder

Membership directories 1995-1998

5 28

Miscellaneous

5 29

Newsletters 1978-2004

5 30

Newsletters 1995-1999

5 31

Newsletters 2000-2005

5 32
Box Folder

Advertisers 1995-1996

5 33

Budgets 1995-1997

5 34

Correspondence 2002

5 35

North Carolina Journal of College Student Development

5 36

North Carolina Leadership Consortium (NCLC) 1987-1998

5 37

President’s Forum 2005

6 1

President’s Miscellaneous files 2002-2003

6 1

President’s Notebook (1 of 4) 2003-2004

6 3

President’s Notebook (2 of 4) 2003-2004

6 4

President’s Notebook (3 of 4) 2003-2004

6 5

President’s Notebook (4 of4) 2003-2004

6 6

Roadshow 2002

6 7

Secretary 2002-2003

6 8

Silver Anniversary Celebration 1995-1996

6 9

Student affairs

6 10

Updates 1991-1992

6 11

Updates and Retreat Planning 1996-1997

6 12

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Series V. Plaques

Outstanding State Division 1990

Membership Recruitment & Retention 1991

Outstanding State Division 1993-1994

State Division Award for Innovation 1995-1996

Outstanding State Division 1996-1997

State Division Award for Innovation 1996-1997

State & International Division Innovation Award 1998

Outstanding State & International Division 2001

Outstanding State & International Division 2002

Outstanding State & International Division 2003

State & International Division Innovation Award 2007

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Series VI. Photographs

Box Folder item

NCCPA convention 1993

P36 5 P159/1-8

NCCPA convention 1995

P36 5 P159/9-49

NCCPA convention Aug. 2000

P36 5 P159/50

NCCPA convention, Meredith College 2001

P36 5 P159/51-54

NCCPA, LEAD convention 2001

P36 5 P159/55-57

Group photo of NCCPA members (Not placed) undated

P36 5 P159/58

NCCPA convention, registration desk, with three unidentified members

P36 5 P159/59

Group photo of NCCPA members (Not placed)

P36 5 P159/60

NCCPA convention (Not placed) undated

P36 5 P159/61-70

NCCPA convention (Not placed) undated

P36 5 P159/71-76

NCCPA convention at Elon College undated

P36 5 P159/77-80

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