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Metrolina Library Association Records

Filing title: 
Metrolina Library Association Records

Inventory of the Metrolina Library Association

Summary Information

J. Murrey Atkins Library Special Collections, UNC Charlotte
Metrolina Library Association.
Metrolina Library Association records
Date [inclusive]
1961 - 2012
3.0 Linear foot
Records of the Metrolina Library Association, an association open to anyone affiliated with or interested in libraries in the twelve-county "Metrolina" area that includes Cabarrus, Catawba, Cleveland, Gaston, Iredell, Lincoln, Mecklenburg, Rowan, Stanly, and Union counties in North Carolina and York and Lancaster counties in South Carolina. Contains official records of the association, which merged with the Mecklenburg Library Association in 1986 and retained the name of the former. Includes minutes, financial material, correspondence, membership information, and more.

Preferred Citation note

Metrolina Library Association Records. J. Murrey Atkins Library Special Collections, University of North Carolina at Charlotte.

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Biographical/Historical note

Since the early 1960s there have been a variety of associations in the Mecklenburg area that have served the interests of libraries and librarians. These were the Charlotte Trade Area Public Library Association, which formed in 1965, followed by the Charlotte Area Library Association a year later. Then came the Charlotte Area Libraries in 1967. Another organization, the Charlotte Area Academic Librarians, formed in 1969. Mecklenburg Citizens for Better Libraries existed between 1969 and 1972, though its connection with the other organization is not entirely clear. Records for the Mecklenburg Library Association date back to 1961, and for the Metrolina Library Association, the earliest existing records date to 1965.

While the first five associations fell by the wayside over the years, two emerged as the dominant organizations. These were the Mecklenburg Library Assocation and the Metrolina Library Association. As time went on, it became apparent that the interests of these two organizations (as well as many of their members) were the same, and merging the two organizations was simply a matter of time. The official merger took place during a special organizational meeting in October of 1986. The arrangement of records in this collection mirriors this history and the files are divided by this historic milestone.

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Scope and Contents note

This collection is comprised of the official records of the library associations of the Mecklenburg area since the early 1960s. These include 1) the Charlotte Trade Area Public Library Association, 2) the Charlotte Area Library Association, 3) Charlotte Area Libraries, 4) Charlotte Area Academic Librarians, 5) Mecklenburg Citizens for Better Libraries, 6) the Mecklenburg Library Association and 7) the Metrolina Library Association. The organization that outlasted all the others was the Metrolina Library Association, and the records were carefully divided according to organization. The collection includes minutes, financial records, correspondence, membership information and a variety of additional records about the MLA. One of the noteworthy records found in this archive is the Archives Policy, adopted on January 14, 1988 by the Metrolina Executive Board, is that the archival records for the MLA will be held at Atkins Library at UNC Charlotte. Another item of interest is a memo (dated January 11, 1993), sent by Robin Brabham, the director of the UNCC Special Collections, in which he provides instructions to the MLA on what type of records the Special Collections would like to keep for the MLA institutional archives.

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Arrangement note

The arrangement of these records closely mirriors the structure of the organizations of this collection. There are eight series in this collection; the first seven of which are records that come from library associations in the Mecklenburg area since 1961. Following the series of association records are the organizational records. These include such things as minutes of meetings (both of the general memberships as well as for board meetings), membership records, teasurers’ records, committee records, and newsletters. In addition, the more predominant organizations also have more extensive files of records for such things as program announcements, and issues that directly affect librarians (such as copyright). The eighth series concerns awards for outstanding women in the Mecklenburg area, such as the Woman of the Year Award, the award for Outstanding Women Who Work, Salute to Women Who Work, and Outstanding Career Women. The Mecklenburg Library Association and the Metrolina Library Association are two of the organizations that made nominations for these awards, and in some cases, members of these two organizations were also award recipients. Concerning the dating of the records—while most of the records are clearly dated, others are not. Often-times, when MLA officers and committee leaders recorded their activities or planned for future events, they only included the month and date—frequently leaving out the year. This made the chronological arrangement difficult. Many of the files contain records whose dates are either unclear or unknown. Even the use of a perpetual calendar does not entirely solve the problem, as there is a variety of possible dates. For these reasons, not all of the files are accompanied with dates in the container list. Lastly, these files have not been numbered, because future accessions are expected. As records are added to this archive, the number of files is expected to grow and new file titles will inevitably be added.

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Administrative Information

Publication Information

J. Murrey Atkins Library Special Collections, UNC Charlotte 2010

9201 University City Blvd.
Charlotte, NC, 28223

Conditions Governing Access note

Collection is open for research.

Conditions Governing Use note

Some material may be copyrighted or restricted. It is the patron's obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.

Accruals note

Further accruals are expected.

Immediate Source of Acquisition note

Gift of Metrolina Library Association through Bill Feitzer, 1996. Transfer from Library Director's Files, University Archives, UNCC Library, 2001 and 2010.

Processing Information note

Processed by Jeff Forret, 1997; James Kusik, 2001; Robert A. McInnes, 2005 and May 2010

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Controlled Access Headings

Corporate Name(s)

  • Metrolina Library Association--Records and correspondence.
  • Metrolina Library Association.


  • Libraries and community--North Carolina

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Collection Inventory


Charlotte Trade Area Public Library Association--Bylaws and Minutes 1965-1966 


Charlotte Area Library Association--Minutes 1966-1967 


Charlotte Area Libraries--Minutes 1967 


Charlotte Area Academic Librarians--Minutes 1969 


Mecklenburg Citizens for Better Libraries--Notice for the second annual meeting 1969-1972 


Mecklenburg Library Association 



Brochure & Flyer Committee, 1985 and undated 

Membership, 1969-1986 

Nominating Committee, 1966-1976 

Program Committee, 

Special Projects Committee, 1963-1976 

Union List Committee, 1967 

Constitutions and Bylaws 1961-1985 

Correspondence 1963-1985 

Libraries for the Future in Metrolina 1969 

Meetings 1961-1975 

Meetings 1976-1986 

Membership Lists and Directories 1969-1986 

Newsletters 1971-1985 

Officers 1966-1984 

Treasurer's Reports 1963-1984 

Metrolina Library Association 


Articles of Incorporation 1986 

Banquets 1988-2000 

Bylaws - see "Constitution and Bylaws" 

Calendar of Events 

Charlotte Area Education Consortium 

Clip Art books (2 books) 

College Research Libraries 1993- 


Ad-Hoc Futures Committee, 1988-1989. 

Long Range Planning Committee, 1985-1988 

Membership Committee (see also "Membership" below) 

Institutional Members, 1984-1985 

Library Information Sheets, undated 

Lists, ca. 1980-1989 

Questionnaire & Results, 1987 

Merger Committee, 1976-1986 (see also "MERGER" below) 

Nominating Committee, 1981-1993 

Program Committee, 1977-1992 

Reports, Agendas, etc., 1983- 

Special Projects Committee, undated 

Constitution and Bylaws 1965-1997 

Continuing Education 1983-1988 

Copyright 1976 

Correspondence/Memos 1969-1999 

Correspondence/Memos 2000- 

Each One Reach One 

Grants 1985- 

History 1996 

Infolit Conference 2006 

Information Access Conference 

Interlibrary Loan Code 1968 

Internal Revenue Service (1 of 2) 1986-1988 

Internal Revenue Service (2 of 2) 1986-1988 

Job Descriptions (undated) 

Logo (on disc) 

Making Connections with your Patrons - User Surveys 

Maps (undated) 


Executive Board-Minutes, Agendas, etc., 1983-Sept. 1986 

Executive Board-Minutes, Agendas, etc., Oct 1986-1989 


Executive Board-Minutes, Agendas, etc. 1990-2000 


Executive Board-Minutes, Agenda, etc. 2001- 

General Meetings 1969-1980 

General Meetings 1981-1990 

General Meetings-Program Announcements, etc. (undated) 

General Meetings-Program Announcements, etc. 1978-2001 

Joint MLA/MLA Dinner Meetings 1976-1986 


Descriptions of Participating Member Libraries 

Directories, undated 

Directories, 1968-1979 

Directories, 1980-1986 

Directories, 1988-1997 

Directories, 1998 

Merger of the Metrolina & Mecklenburg Library Assoc. 1986 

Metrolina Union List of Periodicals and Serials 1983-1992 



MULPS - see "Metrolina Union List of Periodicals and Serials" above. 

Newsletters 1983-1990 

Newsletters 1991-2000 

Newsletters 2001- 

Newsletters, 2006 (on CD) 

Newspaper clippings 1967- 

North Carolina Library Association 1969-1999 

Officers 1980- 

Officers, Responsibilities and Duties of 

Professional Development 1985-1997 

South Carolina School Library Media Survey 

Special Libraries Association (undated) 

Table Topics 1988-1999 

Total Quality Management 


Treasurer Reports, 1971- 


Balance Sheets 

Bank Deposit Slips 

Bank and Financial Statements 

Bank Statements, 1992-2001 

Bank Statements, 2001-2002 

Checks, 1993-2006 


Post Office Box rental agreement 


Reports, 1971- 

Web site pages 1998 

Western North Carolina Library Association 

Women's Awards--Papers 1963-1980